Program Manager Tech projects Lead – Multi-country HR Technology Implementation (HRIS Program) | Poland

Description & Requirements

Who we are looking for

What we are looking for:

• Extensive program/project management experience (10+ years) in HR technology deployment, digital transformation, or enterprise systems delivery.
• Experience with implementation of any HRIS platforms (e.g. SuccessFactors, Workday, Oracle HCM, or similar). Prior SuccessFactors implementation experience is preferred.
• Demonstrated experience leading large, complex programs across multiple countries or business units.
• Proven ability to manage projects involving: systems’ integrations, data migration, process transformation, and system cutovers / discontinuance.
• Strong stakeholder management skills and ability to influence senior leaders in a matrixed, CE environment.
• Experience in coordinating cross‑functional teams across HR, IT, data governance, security, data protection and organizational change.
• PMP, PRINCE2, Agile, or other relevant project/program management certifications.
  
  

Desirable:

• Experience in implementing SuccessFactors Employee Central or other SuccessFactors modules.
• Experience working with Agile, SAFe, or hybrid delivery methodologies.
• Background in Application Managed Services, global deployments, or HR operations.
• Experience / familiar with HR process optimalization using Lean/Six Sigma
• Experience in automation including using AI/GenAI
  
  

Skills & Competencies:

• Exceptional governance, planning, and organizational skills.
• Ability to manage ambiguity and bring clarity to complex environments.
• Strong analytical mindset and risk management capability.
• Excellent communication, facilitation, and influencing skills.
• Ability to collaborate and build trust across diverse teams and cultures.
• High resilience, adaptability, and problem-solving orientation.
• Excellent command of English
  
  

Personal Profile:

The ideal candidate is a structured, pragmatic, and relationship-focused leader who brings discipline to execution while enabling collaboration across teams and countries. They thrive in dynamic, multistakeholder environments and can balance strategic alignment with hands-on delivery.

Your future role

The Program Manager will serve as the central orchestrator for a largescale, multi-country HR technology implementation across Central Europe. This role oversees the end-to-end planning and delivery of the HRIS transformation (SAP SuccessFactors Employee Central or an alternative HRIS), ensuring robust governance, coordinated execution across countries and functions, and effective stakeholder management.

This program spans multiple teams, geographies, and technology components and requires an experienced delivery leader capable of navigating complex organizational structures, aligning diverse stakeholders, and ensuring consistent adoption of global standards.

Key Responsibilities

• Program Leadership & Governance
• Establish and maintain the program governance framework, including steering committees, working groups, and execution forums.
• Own and continuously refine the program charter, scope, roadmap, resource plan, and budget.
• Ensure alignment to global Keystone guidance, templates, and operating principles.
• Oversee RAID management, decision logs, and program reporting to senior leadership.
• Multi-country Coordination & Delivery Management
• Lead and coordinate delivery across multiple CE countries, ensuring consistent execution across phases: Engage → Discover → Deploy → Transition.
• Ensure teams across HR, IT, Data, Change, Integrations, and Testing are synchronized and working toward shared milestones.
• Monitor country readiness, including process harmonization, dependency management, regulatory considerations, and local implementation preparation.
• Technology & Integration Oversight
• Oversee delivery across all technology workstreams: Core HR, integrations, data migration, security, reporting, testing, and cutover.
• Manage alignment between global systems, local systems, and the new HRIS platform.
• Ensure design decisions follow global architecture principles while reflecting necessary local requirements.
• Coordinate technical partners, internal SMEs, and global implementation teams.
• Cutover, Deployment & Hypercare
• Lead the development of detailed cutover plans, including data validation, mock conversions, environment readiness, and “go live” activities.
• Establish and run deployment command centers to manage “go live”, issue resolution, and post “go live” stabilization.
• Ensure smooth transition to “business as usual” teams and support models.
• Change Management & Communication
• Oversee the change and communication strategy across the region, leveraging global templates and adapting for local needs.
• Partner with HR and business leaders to ensure stakeholders understand timelines, impacts, and requirements.
• Ensure training, communication, and user readiness activities are delivered consistently across countries.
• Vendor & Global Partnership Management
• Manage relationships with system integrators, global HRIS teams, and external vendors.
• Ensure all parties deliver to commitments and that global/local interdependencies are managed effectively.
• Facilitate escalation paths and resolve blockers across technology and business teams.
• Team Leadership & Motivation
• Lead cross-functional and technical teams toward shared goals
• Create a positive, inclusive, and high-performance team culture
• Motivate team members through vision, recognition, and purpose
• Serve as a role model for professionalism and collaboration
• Resource & Capability Management
• Identify required skills and ensure the right people are assigned to the project, identify skill gaps and arrange training or mentoring
• Support onboarding of new team members
• Performance Management
• Set clear performance expectations and success criteria
• Provide regular feedback, coaching, and guidance, support career development and growth discussions
• Address performance issues constructively and promptly
• Decision-Making & Empowerment
• Empower team members to take ownership and make decisions
• Delegate effectively while maintaining accountability
• Encourage innovation and continuous improvement
• Governance, Ethics & Well-Being
• Ensure adherence to company values, policies, and ethical standards
• Promote work-life balance and sustainable ways of working
• Address health, safety, and well-being concerns
• Foster diversity, equity, and inclusion within the team