Grow with us! Universal Investment is on its way to becoming Europe's leading fund services platform and Super ManCo. We have provided innovative fund solutions for asset managers and institutional investors since 1968. We operate in fund launch locations across Germany, Luxembourg and Ireland. From our offices in Frankfurt, Krakow, Luxembourg, Dublin, Paris, Singapore and Stockholm, we continue to expand internationally. We are currently looking for people with entrepreneurial mindset

We are looking for an experienced and strategically minded IT Project & Project Portfolio Manager who will play a key role in raising the overall project management maturity across our IT organization. This role is ideal for a seasoned project manager who enjoys shaping methodologies, enabling colleagues, and contributing to a modern, transparent and strategically aligned project portfolio.

Your tasks and responsibilities:

1. End‑to‑End Management of IT Projects

• Lead and deliver IT projects across the full lifecycle – from initiation to closure.
• Manage both pure IT initiatives as well as business-driven projects with IT deliverables.
• Ensure clear scope definition, structured planning, transparent status reporting, and predictable delivery outcomes.

2. Strengthening Project Management Maturity

• Contribute actively to the development and enhancement of the IT project management methodology, aligned with group-wide standards.
• Define and establish mandatory project management components, including:
• Standard processes, routines, and governance activities
• Mandatory artefacts and documentation
• Quality gates, baselines, and evidence requirements
• Continuously improve the methodology by incorporating industry best practices, audit insights, and lessons learned.
• Drive a culture of professional, structured, and predictable project execution.

3. Enablement, Training & Coaching

• Support the professional development of project managers, junior PMs, and colleagues with project leadership responsibilities.
• Provide coaching, guidance, and on-the-job support to uplift delivery standards.
• Organize and deliver training sessions, knowledge-sharing formats and best-practice workshops.
• Act as a role model for structured, transparent, and outcome‑driven project management.

4. Development of IT Project Portfolio Management

• Shape and implement portfolio management structures within IT, focusing on:
• Capacity and resource planning
• Prioritisation of initiatives based on strategy, risk, and value contribution
• Budget planning, monitoring, and forecasting
• Ensuring the overall “health” and feasibility of the project portfolio
• Provide management with high-quality portfolio reporting and actionable insights.
• Enable strategic alignment by supporting the selection of the “right projects” for the organization.

Your skills and experience:

• Several years of experience in IT project management (Agile, Waterfall or hybrid environments).
• Proven track record in delivering complex IT initiatives.
• Experience in portfolio management or PMO is a strong asset.
• Familiarity with regulatory environments, audit-driven work, or IT transformation programs is beneficial.
• Strong understanding of PM methodologies, governance frameworks, and structured delivery.
• Ability to build frameworks and drive organizational standards.
• Excellent stakeholder management skills across IT and business.
• Strong communication skills, with the ability to coach and inspire others.
• Analytical mindset, solution-oriented approach, and high sense of ownership.